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Posting Details

Posting Details

Posting Number S00691P
About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Inaugurated in 2001 as the University of Georgia’s fourteenth college, the School of Public and International Affairs (SPIA) was formed from the existing Department of Political Science in the Franklin College of Arts and Sciences. Emerging at a critical time in US history, SPIA’s existence since 2001 has coincided with public policy challenges and threats to democratic governance.

Now, more than ever, the nation and the world require scholars and students to focus their attention on the pressing policy and governance issues of the day. SPIA prepares undergraduate and graduate students for good citizenship and careers in public life and trains future generations of teachers and scholars in the fields of international affairs, political science, and public administration and policy.

College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type UGA Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Work Schedule (other)

Monday through Friday, 8:00 am to 5:00 pm with some nights and weekends.

Advertised Salary Commensurate with Experience
Posting Date 03/12/2018
Open until filled No
Closing Date 03/23/2018
Proposed Starting Date 05/01/2018
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Pay Grade 058
FLSA Non-Exempt
Job Family Administrative
FTE 100
Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible office experience OR Associate’s Degree and two years of responsible office experience OR Bachelor’s degree.

Position Summary

This is an administrative support position for the External Affairs Office in the School of Public and International Affairs. Responsibilities include providing administrative, financial and event support to both the development and communications functions of the External Affairs Office. In addition to the administrative support, this position works closely with the Director of Communications to curate and create content for SPIA’s social media, website, and communication pieces. This position supports a fast-paced office that has daily interaction with students, faculty, staff, visitors, alumni, and donors. The Administrative Specialist I is the first point of contact for the External Affairs Office.

Knowledge, Skills, Abilities and/or Competencies

1. Strong organization, prioritization, and time management skills
2. Strong interpersonal and customer service skills
3. Strong attention to detail
4. Demonstrated oral and written communication skills
5. Ability to use independent judgement and work under limited supervision
6. Ability to maintain a professional and organized office environment
7. Ability to work effectively with administrative professionals, faculty, staff, and students
8. Ability to maintain confidentiality
9. Knowledge of Microsoft Excel and Word
10. Knowledge of email marketing platforms and web-based applications
11. Knowledge of office practices and procedures

Preferred Qualifications

Bachelor’s degree in English, journalism or public affairs. Knowledge of Adobe Creative Suite. Experience with AP style writing and feature writing. Knowledge of database software is a plus. Flexibility to work some nights and weekends.

Physical Demands

1. Ability to sit at a computer for long periods of time
2. Ability to lift 30 lbs assisted and unassisted
3. Ability to bend and/or squat to file as required
4. Ability to hear and verbally communicate via telephone and in person
5. Ability to focus on and complete detail-oriented tasks

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Yes
Does this position have financial responsibilities? Yes



Financial duties:
• Budget prep and management;
• check requests,
• travel requests,
• account review and balancing
• serve as back-up for Dean’s Office initiator for check requests and purchasing

Percentage of time 20

Provides administrative support for the External Affairs Office of the School of Public and International Affairs:
• Greets visitors, answers telephone, and maintains professional image of the office
• Prepares work orders and supply orders for office
• Prepares and sends routine office communications
• Other general administrative support duties as assigned

Percentage of time 20

Provides stewardship and development support
• Assists in donor stewardship process (scholarship notes from students, acknowledgement letters, etc.)
• Maintains and manages physical and online donor and alumni files, including updating records in GAIL
• Other duties as assigned

Percentage of time 20

Provides development and special event support
• Manages RSVP lists, fields questions, prepares documents,
• Select and negotiate with caterers
• Select and negotiate event venues, attends events, takes photos, etc.
• Other duties as assigned

Percentage of time 10

Provides communications support
• Helps maintain social media presence, including managing the Dean’s twitter account
• Manages and uploads alumni profiles
• Curates and creates content for alumni magazine, scholarship profiles, and website
• Provides design support for e-mail and mail communications
• Other duties as assigned

Percentage of time 20

• Assists with SPIA Ambassador programming
• Other duties as assigned

Percentage of time 10

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Portfolio
  2. Media Portfolio
  3. Writing Sample